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Protect Your Data in Microsoft 365 & Google Workspace (Without Losing Your Mind!)

Cloud services like Microsoft 365 and Google Workspace are great—until hackers, accidental deletes, or data leaks ruin your day. While these platforms have solid security, keeping your business data safe takes a little extra effort. Here’s how to lock it down like a pro (without needing a PhD in cybersecurity).

Built-in Security: Your First Line of Defense

Microsoft 365

• Defender for Office 365 – Blocks phishing, malware, and ransomware.

• Data Loss Prevention (DLP) – Stops sensitive info from being shared.

• Purview Information Protection – Encrypts and labels confidential data.

• Multi-Factor Authentication (MFA) – Because one password isn’t enough.

• Retention & eDiscovery – Recover lost data and stay compliant.

Google Workspace

• Security Center – Monitors threats and provides insights.

• Google Vault – Retains and searches data for compliance.

• DLP for Gmail & Drive – Prevents unauthorized data sharing.

• AI-Powered Phishing Protection – Smarter than your average cybercriminal.

• Endpoint Management – Secures employee devices.

Boost Your Security Like a Pro

Even with built-in security, extra steps make all the difference:

1. Turn on MFA (Seriously, Just Do It)

MFA adds an extra security layer, making it way harder for hackers to break in. Enable it for everyone—especially admins!

2. Set Up DLP Rules

Stop sensitive info from being shared by accident (or on purpose). Both platforms let you create rules to prevent leaks.

3. Review Permissions Regularly

People get promoted, leave, or change roles. Audit who has access to what and remove unnecessary permissions.

4. Encrypt Your Important Data

Encryption keeps your private stuff private. Microsoft Purview and Google’s built-in encryption tools can help.

5. Watch for Suspicious Activity

Use security alerts to spot unusual logins or behavior. Microsoft 365 Defender and Google Security Center make this easy.

6. Back Up Your Data (No, Cloud Storage Isn’t a Backup!)

Even with built-in protection, data can still be lost. Use a third-party backup for emails, OneDrive, Google Drive, and more.

7. Train Your Team

Most security breaches happen because someone clicked the wrong link. Teach employees to spot phishing scams and use strong passwords.

Let Aeztech Keep Your Data Safe

Security doesn’t have to be stressful. Aeztech can help set up strong policies, monitor threats, and keep your business secure—so you can focus on what matters.

Let’s lock down your data. Contact Aeztech today!